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Executive Asst i - Lancome, Marketing

Country : USA

State : New York

Town : New York

Category : Marketing

Contract type : Permanent

Availability : Full time

Job description

Job Title: Executive Asst I

Function: Marketing

Supervisor Title: SVP Marketing

Job Summary

Candidate must be a team player, productive, self-motivated, and detail-oriented. Specialist II-Master Data will provide assistance to the SVP of marketing as well as offer support to the Marketing team with an emphasis on the administrative, logistic, and data-entry considerations that drive project outcomes.

Essential Duties and Responsibilities:

Data and Reporting

- Data entry and ESKO data entry

- Retail weekly report publishing (refresh automated files)

Administrative departmental duties including, but not limited to:

- Calendar management for Category SVP, conference room booking for team, catering as needed

- Complete SVP expense reports

- Maintain files for team T&E reports, m43 budgets, agency invoices, check requests, and memos

- Update brand files, chrono's and promotional files

- Travel arrangements, phone coverage, route mail, and expense reports

- Take notes during key meetings on behalf of the team

Coordination and Logistics

- Coordination of promo ops and creative assets

- Printing, packing, and shipping materials to retailers and specialty vendors

- Stocking mock store setups for walkthrough events

- Tracking animation materials

Meeting/Event Prep

- Support retail marketing presentations

- Assist with seamless event execution

- Meeting Prep: printing, assembling binders, prepping carts, developing retailer meeting decks, and room set up

- Perform competitive analysis

Judgment and Decision Making

Close supervision required for judgment or decision making associated with this position.

Profile

- Bachelor's degree

- Proficient in Microsoft Office - Word, Excel, PowerPoint Outlook and ability to learn internal software/systems

- Strong verbal communication, writing and interpersonal skills

- High level of organization

- Ability to thrive in a fast-paced environment
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