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Heydude: Executive Assistant / Project Coordinator

Country : USA USA

State : Massachusetts

County : Norfolk County

Town : WESTWOOD

Category : Production - Quality

Contract type : Permanent

Availability : Full time

Company presentation

Here at HEYDUDE, we are a team of Go-To's who work together to embrace and embody our brand values in everything we do. We dare boldly, putting progress over perfection to bring our consumers and fans the most comfortable shoes on the planet. We aim to be steadfast and engage genuinely with our consumers and each other. We keep it simple, welcome all, and strive to have a "Hey Day!"
In February of 2022, Crocs, Inc. acquired HEYDUDE. This acquisition not only adds an outstanding brand to the Crocs portfolio, but provides a wealth of opportunities for teamwork, career growth, and best practice sharing across the two brands. We've experienced incredible growth in the past few years, and we need to build our teams with the most creative, passionate footwear enthusiasts in the world. That's where you come in!
This role will support our Senior Vice President & GM, US/Canada.
Interested in being our next Go-To? Check this out!

Job description

WHAT YOU'LL DO

Executive Assistant Duties

  • Proactively provide support in coordinating day-to-day business activities
  • Maintain calendar and schedules. Proactively handle the calendar months out. Remove all schedule conflicts and resolve timely
  • Compose and format documentation that may include PowerPoint presentations, excel documents, letters, and communication to employees
  • Collect agenda items, share with the vital partners, take minutes, and follow up as needed
  • Plan and handle events of all sizes including internal & external contact and customer meetings and visits
  • Coordinate meetings and schedule conference rooms. Arrange conference calls and video conference meetings
  • Own travel arrangements for both domestic and international trips, including visa processing/obtainment. Provide oversight travel arrangements, confirms reservations, and approves itinerary
  • Coordinate the logistics for all business market trips for the attendees
  • Prepare, review, and supervise expense reports timely and support the HEYDUDE Leadership team with travel and expenses
  • Attend and participate in Executive Assistant meetings
  • Provide support to other Executive Assistants as needed
Project Coordinator/Office Manager

  • Coordinate operational projects for North American sales team.
  • Support strategic sales initiatives and key account management activities.
  • Help to refine leader and department communications, including presentations.
  • Act as point of contact for Building Management (landlord) and for corporate facilities team members in other locations
  • Supervise and support functioning of building systems including safety systems, kitchen facilities, office machines
  • Understand and help to carry out applicable building rules and regulations
  • Act as source of information for safety/evacuation plans
  • Maintain adequate stock of office supplies
  • Coordinate the assignment of office spaces
  • Coordinate in-bound and out-bound shipping
  • Attend to receptionist desk on occasion
  • Meet with third party visitors
  • Provide technical support or partner with IT (i.e., AV, computer, files)
  • Maintaining and handling new office space
  • Performs other incidental and related duties as required
WHAT YOU BRING TO THE TABLE

  • Minimum of 5 years of administrative assistant experience and office / project coordination
  • Bachelor's degree preferred, but not required
  • Strong PC skills including Outlook, Word, Excel, PowerPoint is a must
  • Experience with Microsoft Teams is preferred
  • Excellent communication skills (written and verbal)
  • Exceptional attention to detail and organizational skills
  • Shown ability to be proactive, flexible, efficient, and dedicated
  • Takes initiative and works independently
  • Comfortable interacting with all levels of employees in multiple locations
  • Ability to handle confidential information
  • Thrives in a position that requires a high degree of multi-tasking and ability to work in a fast-paced environment
  • Ability to sit for extensive periods of time but may also be required to stand, walk, kneel, or balance
  • Operate a computer for extensive periods at a time
  • Ability to carry/lift up to 10 pounds and occasionally lift/carry up to 25 pounds
HEYDUDE is an Equal Opportunity Employer committed to a diverse and inclusive work environment.

Title: Executive Assistant

Job Level: Individual Contributor

Career Level: CL4

Salary Range: $75,000 - $85,000

Workplace Persona: Resident (in office 90-100%)

This position is eligible to participate in a company incentive program.

This position is eligible for company benefits including but not limited to medical, dental, and vision coverage, life and AD&D, short and long-term disability coverage, paid time off, employee assistance, participation in a 401k program that includes company match, and many other additional voluntary benefits.
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