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Dublin, California, US
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Human Resources Coordinator, Records

Country : USA USA

State : California

County : Alameda County

Town : Dublin

Category : Human Resources

Contract type : Permanent

Availability : Full time

Job description

The HR Coordinator is responsible for supporting the Sr. HR Coordinator with the human resource systems such as PeopleSoft, Talent Source & MyTime (Time & Attendance). This includes resolving complex help requests, providing user and system support functions for designated systems, performing audits and ensuring data integrity in support of system accuracy and functionality. The job requirements may evolve over time with upgrade to new Core HR System.
ESSENTIAL FUNCTIONS
- MyTime (Time & Attendance) Timekeeping Support o Review timekeeping errors and provide instructions to users about how to correct them o Update timesheets on behalf of managers where necessary o Perform Time & Attendance audits (e.g. missing punch list and proactive communication to users) o Resolve complex MyTime escalations from HR Services partners o Partner with HRIS team as required to resolve issues o Provide feedback to inform system improvements o Support East and West Coast service needs, to provide coverage for both time zones during peak demand periods- PeopleSoft Administration and data entry o Process all aspects of data entry, including but not limited to new hire paperwork, change of status forms, salary adjustments, transfers, separations, etc., into the PeopleSoft HR System o Audit all input documents for accuracy o Process all HR Escalations on a daily basis o Update/correct all SSN discrepancies as requested by the Sr. HR Coordinator/Manager o Assist Payroll with any tax calc. errors & adjustments o Monitor and process all requests from the HR Records mailbox and SNOW cases - Support the HR Records Team with audits, data entry in Talent Source; additional cross training in different functional areas is required- Special projects as needed- HR systems (PS, SNOW, MyTime, etc.) testing as requested by IT.

Profile

- Collaboration - Plans, Aligns and Prioritizes- Communicates Effectively - Teamwork- Functional/Technical
QUALIFICATIONS AND SPECIAL SKILLS REQUIRED
- Bachelor's Degree preferred- Preferred basic knowledge Microsoft Office skills (Excel, Word, OneNote, etc.)- Strong verbal & written communication skills- Well-organized & detailed-oriented- Ability to set priorities with good organization and follow-ups skills- High degree of accuracy- 0-2 years relevant work experience- PeopleSoft knowledge preferred
PHYSICAL REQUIREMENTS/ADA
Job requires ability to work in an office environment, primarily on a computer. Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc. Consistent timeliness and regular attendance. Vision requirements: Ability to see information in print and/or electronically.This role requires regular in-office presence, to engage in in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback. However, this role can perform duties effectively using a combination of in-office and remote work.
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