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Office Administrator- Greene Street

Country : USA USA

State : New York

County : New York County

Town : NEW YORK

Category : Human Resources

Contract type : Permanent

Availability : Full time

Job description

This position will serve as the first point of contact for the Paul Smith corporate location in New York City and will provide overall office support. This person will be responsible for maintaining a well-kept office space and atmosphere by ensuring that there is a steady and clear flow of communication between all departments and solving any day-to-day office issues. This person will also have the opportunity to work with Executives and provide them with administrative support.

SPECIFIC RESPONSIBILITIES

  • Be the first point of contact in the NYC Paul Smith Head Office- including welcoming/directing guests and answering phones call in a professional and positive manner.
  • Receive and sign for mail and packages. Open and organize mail relevant to accounting department.
  • Maintain filing system for the NY head office.
  • Assist with invoice and check management ensuring all information is collected and entered in accounting software.
  • Collect and organize till receipts and paperwork.
  • Responsible for banking deposits once a week, or as requested by line manager.
  • Ensure all equipment/photocopy machines/printers are properly working and place maintenance requests when needed.
  • Order and maintain office supplies stocked and organized.
  • Ensure kitchen area is stocked and maintained.
  • Assist President and SVP with expense management on Barclays System.
  • Assist President with travel bookings and management on Click Travel.
  • Any other related duties, not specified above, as outlined by your Line Manager.
Essential Experience and Skills Required:

  • Previous experience in front of house office maintenance.
  • Excellent verbal and written communication skills and comfortable speaking with staff of all levels via email, telephone and in person
  • Excellent organizational and follow up skills and ability to multitask and prioritize tasks
  • Microsoft Office Skills
  • Previous experience working with Microsoft Outlook and Concur a plus
About You:

  • Passion for style, fashion and the Paul Smith Brand
  • Interest and knowledge of current trends in music arts and culture
  • Flexible and reliable. Enjoys being involved in different areas of the business and multitasking.
  • Good team member, helpful, approachable and trustworthy
In addition to the base compensation, this role attracts:

  • A generous Clothing Allowance
  • Discretionary discount on Paul Smith goods
  • Basic medical and dental insurance, disability, life insurance and a 401(k) plan Vacation, sick/personal days in accordance with Company Policy
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
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