Blaine, Minnesota, US
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Office Services Administrator

Country : USA USA

State : Minnesota

County : Anoka County

Town : Blaine

Category : Human Resources

Contract type : Permanent

Availability : Full time

Job description

SAP Shopping cart creator, processes and confirms all PO's, including capital related project submissions. Reviews and maintains accounts payment terms, creates and provides reporting as needed. Facilitates new vendor requests and changes. Facilitates Certificate of Insurance requests and ISN requirements. Oversees business card/print vendor program. Supports Office Supply program for Field-based teams. Copier program administration. Create and maintain accurate TEAMS information folders. Coordinates Record Retention needs for Blaine campus with ELC Record Retention team, with support from onsite mailroom team. Job Description: SAP/SRM - 60% Create all shopping carts to purchase goods and/or services from various suppliers, and process non-PO invoices, must use decision making skills and independence to select which of the three different types of shopping cart methods to utilize, including quarterly blanket upload files, catalog and free text or team carts. Review all invoicing for accuracy prior to confirming for payment processing. Work with vendors who use Accounts Payable billing uploads, audit the monthly payment request files, assist with any corrections and formatting needed prior to submitting for approval and processing by Accounts Payable. Maintain a SRM/SAP tracking report template provided by Offices Services Finance detailing all invoices received from product and service vendors used to track compliance in accordance with ELC's Direct Procurement PO First Policy. Facilitate new vendor requests and updates as required. Support other Office Services locations in this regard as needed. COPIER/PRINTER ADMINISTRATION 20% Maintain accurate inventory with corresponding budget codes, locations, serial numbers, IP and MAC addresses. Communicate with internal customers via TEAMS Folder and email. Coordinate with internal teams and venders for installations, replacements, supplies and break-fix issues. OTHER ADMINISTRATIVE - 20% Facilitate setup of all new business card and special stationary account requests. This includes orders from Nepal which require wire transfer and special customs processes. Audit and update vender account list including relevant SAP coding to ensure data integrity. Process all replenishment requests. Coordinate special creative project requests. Facilitate Certificate of Insurance requests as requested. Maintain vender records in ISN subscription service (EHS) and update as required. Field Office Supply program and special order/furniture requests. Monitor the Office Services (Aveda) mailbox for service requests. Coordinates Record Retention needs for Blaine campus with ELC Record Retention team, with support from onsite mailroom team. Other duties as assigned by the Office Services Director (Minnesota) and the ED, Office Services.


High School Diploma or GED 5 required, 10 years preferred Superior knowledge of Supplier Relationship Management Tool (SRM), SAP, ELC Marketplace and Microsoft Office are essential. Accounts Payable Experience a plus. Ability to work effectively both independently as well as collaboratively with a team. Ability to multitask. Demonstrates learning agility, excellent organizational skills and strong attention to detail. Self-motivating, analytic, customer service centric.
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