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Purchasing Supervisor

Country : USA

State : California

County : Alameda County

Town : Dublin

Category : Purchasing

Contract type : Permanent

Availability : Full time

Job description

The Purchasing Supervisor is responsible for managing the day to day responsibilities of Purchasing financial planning, budget submission and existing store supply management. These responsibilities include execution and management of purchase orders, invoice reconciliation, order tracking, business partner follow ups, vendor partnerships, and finance functions. The Supervisor will allocate projects and workload to the team of Purchasing Agents and will ensure all project deadlines are met. The Purchasing Supervisor will improve procurement processes and will lead any updates/upgrades on ERP systems. The Purchasing Supervisor will report to the Sr. Purchasing Manager.

ESSENTIAL FUNCTIONS

Budgeting and Forecasting
- Monitor Expense budgets and forecast weekly
- Manage monthly and annual accruals
- Manage vendor risk assessment
Existing Stores
- Manage the monthly store supplies ordering for over 1800 stores. Ensure deliveries are made on time and accurately
- Establish best practices for processes and projects relative to both Ross and dd's stores
- Manage timely and accurate payment of all existing store expenses and balance existing store supplies budgets monthly
ERP systems
- Serve as the system administrator, for the Supply Purchasing Department, of the Web Ordering System (Coupa) and the ERP system (PeopleSoft 9.2). Responsible for troubleshooting system issues with IT or the vendor to avoid or minimize downtime. Also responsible for maintaining system updates and to take point to represent the needs of the department in the event of a system upgrade or replacement
LP Management
- Responsible for the timely processing of Loss Prevention purchase orders
- Analyze PO data and provide feedback to team members and upper management on stores over spending and not ordering at all.
- Ensure that LP projects are properly bided out, quoted and executed
Ad hoc Projects
- Action ad hoc projects, inquiries and requests
- Manage other duties and special projects as assigned
Vendor Management
- Schedule and host meetings and QBRs with existing vendors
- Provide clear and direct feedback (wins and opportunities) to vendors during business reviews
People Management and Training
- Manage the workload of the Purchasing Agents that report into this position. Prioritize work and establish timelines as needed
- Identify overtime needs and approve timesheets bi-weekly
- Manage training and onboarding of new and existing Purchasing Agents
- Train team members on Purchasing tools and systems updates/upgrades (PeopleSoft, Coupa)
COMPETENCIES:
- Planning and Organizing
- Communication
- Problem Solving
- Drives Results
- Business Acumen
- Collaboration and Teamwork
- Technical Competence/Expertise
- Analysis and Judgment
QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:
- Bachelor's degree required with a focus in accounting or finance
- Minimum 4 years Purchasing experience
- Prior leadership and/or supervisory experience
- Excellent organizational skills - must be able to manage to and meet multiple daily, weekly and monthly deadlines
- Strong technical skills, particularly in Microsoft Excel, as well as ability to learn new business process software applications (PeopleSoft, Access, Coupa)
- Strong analytical skills, accuracy, timeliness and attention to detail
- Teamwork - needs to be able to build effective working relationships within and outside the Purchasing department
- Ability to identify and design projects and analyses related to financial and store driven opportunities
PHYSICAL REQUIREMENTS/ADA:Job requires ability to work in an office environment, primarily on a computer Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc. Consistent timeliness and regular attendance Vision requirements: Ability to see information in print and/or electronically

SUPERVISORY RESPONSIBILITIES

Purchasing Agents

DISCLAIMER

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