sr. Specialist, Accounts Payable (Expense)
Contract type : Permanent
Availability : Full time
Company presentation - ROSS
Welcome to Ross Stores, Inc., where our differences make us stronger... At Ross and dd's, inclusion is a way of life. We care about our Associates and the communities we serve and we value their differences. We are committed to building diverse teams and an inclusive culture. We respect and celebrate the diversity of backgrounds, identities, and ideas of those who work and shop with us. Come join us as we continue our diversity, equality and inclusion journey!
Job description
GENERAL PURPOSE:
Responsible for the accurate and timely processing of routine and complex Accounts Payable invoices. Maintain strong vendor relations with more sensitive high-profile vendors by resolving more complicated inquiries quickly and efficiently. Route invoices for coding and approval and resolve invoice exceptions in third party invoice solution. Audit expense reports for accuracy and ensure compliance with the Ross Travel & Expense policy. Support AP Expense functions to attain goals and ensure department productivity standards are achieved.
The base pay range for this role is $21.39 - $30.91. The base pay range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The range listed is just one component of the total compensation package for employees. Other rewards vary by position and location.
ESSENTIAL FUNCTIONS:
- Reconcile and verify more complex expense invoices in third party invoice processing solutions in accordance with Ross standard policy and procedures.
- Process high volume uploads according to established SLAs; review and validate upload template submitted by business owners for completeness, accuracy, and approvals. Process upload into the system ensuring vouchers are created without exceptions.
- Research and resolve routine and more difficult vendor and internal business partner invoice and payment inquiries.
- Partner with the procurement team to resolve invoices that are in PO match exception
- Validate invoices for accuracy related to invoice details, including supplier's remittance information, expense coding, and proper sales/use tax application.
- Review PeopleSoft online Payment Requests for appropriate back-up and approval prior to voucher creation.
- Process manual expense reports for store associates ensuring proper approval and documentation is attached. Audit corporate and buying office associate expense reports processed through the Psft T&E module for compliance with the Ross Travel & Expense policy.
- Enter occasional exception invoices/payment requests that require special handling such as high dollar capital expenditure requests.
- Communicate and escalate potential issues per established procedures to Supervisor as appropriate.
- Complete daily productivity log ensuring depart standards are achieved.
SUPERVISORY RESPONSIBILITIES:
None
DISCLAIMER
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.
Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.
Responsible for the accurate and timely processing of routine and complex Accounts Payable invoices. Maintain strong vendor relations with more sensitive high-profile vendors by resolving more complicated inquiries quickly and efficiently. Route invoices for coding and approval and resolve invoice exceptions in third party invoice solution. Audit expense reports for accuracy and ensure compliance with the Ross Travel & Expense policy. Support AP Expense functions to attain goals and ensure department productivity standards are achieved.
The base pay range for this role is $21.39 - $30.91. The base pay range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The range listed is just one component of the total compensation package for employees. Other rewards vary by position and location.
ESSENTIAL FUNCTIONS:
- Reconcile and verify more complex expense invoices in third party invoice processing solutions in accordance with Ross standard policy and procedures.
- Process high volume uploads according to established SLAs; review and validate upload template submitted by business owners for completeness, accuracy, and approvals. Process upload into the system ensuring vouchers are created without exceptions.
- Research and resolve routine and more difficult vendor and internal business partner invoice and payment inquiries.
- Partner with the procurement team to resolve invoices that are in PO match exception
- Validate invoices for accuracy related to invoice details, including supplier's remittance information, expense coding, and proper sales/use tax application.
- Review PeopleSoft online Payment Requests for appropriate back-up and approval prior to voucher creation.
- Process manual expense reports for store associates ensuring proper approval and documentation is attached. Audit corporate and buying office associate expense reports processed through the Psft T&E module for compliance with the Ross Travel & Expense policy.
- Enter occasional exception invoices/payment requests that require special handling such as high dollar capital expenditure requests.
- Communicate and escalate potential issues per established procedures to Supervisor as appropriate.
- Complete daily productivity log ensuring depart standards are achieved.
SUPERVISORY RESPONSIBILITIES:
None
DISCLAIMER
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.
Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.
Profile
COMPETENCIES:
People
- Collaboration
Self
- Leading by Example
- Communicates Effectively
- Ensures Accountability and Execution
- Manages Conflict
Business
- Plans, Aligns and Prioritizes
With particular emphasis on the following specific position-related competencies:
- Problem Solving
- Peer Relationship/Interpersonal Savvy
- Organizational Agility
- Customer Service
- Integrity and Trust
- Technical Competence
QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:
- High School diploma/GED
- 2-4 years of work experience in Finance or Accounting
- Experience in working in a high-volume processing environment
- Customer service experience
- Knowledge of AP applications on a major computerized system
- Solid Microsoft Excel skills (including V-lookup and pivot tables)
- Experience in full cycle Account Payable
PHYSICAL REQUIREMENTS/ADA:
This role requires regular in-office presence, including attending in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback. However, this role can perform duties effectively using a combination of in-office and remote work. #LI-Hybrid
People
- Collaboration
Self
- Leading by Example
- Communicates Effectively
- Ensures Accountability and Execution
- Manages Conflict
Business
- Plans, Aligns and Prioritizes
With particular emphasis on the following specific position-related competencies:
- Problem Solving
- Peer Relationship/Interpersonal Savvy
- Organizational Agility
- Customer Service
- Integrity and Trust
- Technical Competence
QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:
- High School diploma/GED
- 2-4 years of work experience in Finance or Accounting
- Experience in working in a high-volume processing environment
- Customer service experience
- Knowledge of AP applications on a major computerized system
- Solid Microsoft Excel skills (including V-lookup and pivot tables)
- Experience in full cycle Account Payable
PHYSICAL REQUIREMENTS/ADA:
This role requires regular in-office presence, including attending in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback. However, this role can perform duties effectively using a combination of in-office and remote work. #LI-Hybrid